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Two Steps to IT Transparency: A Practitioner’s Approach for a Knowledge Based Analysis of Existing IT Landscapes in SME

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dc.contributor.authorKohl, Holger
dc.contributor.authorOrth, Ronald
dc.contributor.authorHaunschild, Johanna
dc.contributor.authorSchmieg, Hans Georg
dc.date.accessioned2021-02-03T13:14:04Z
dc.date.available2021-02-03T13:14:04Z
dc.date.issued2016
dc.description.abstractThe purpose of this paper is to show how knowledge intensive information technology (IT) applications within an organisation can be identified and analysed to achieve two corporate goals: First, an optimisation of the corporate IT landscape that avoids inefficiencies or redundancies. Second the implementation of a knowledge management (KM) system that is aligned with the corporate IT infrastructure. Design/methodology/approach – Methodically, the approach can be described as a practical two-step procedure. In the first step the knowledge intensive IT systems are identified through a questionnaire that is performed in the IT department of the organisation. Based on the expertise of the IT management adequate information concerning benefits and utilization of the applications and the description of technical conditions can be determined. On the basis of the work of the first step, selected user groups (key-user, admin-user, heads of departments, etc.) are surveyed on a broader base through semi-structured interviews. The focus here is to determine the application within its processes and to identify the importance in the fulfilment of the daily tasks as well as the capabilities in knowledge management. Therefore the survey covers the main questions regarding the classification of KM and provides a solid foundation for optimisations regarding the IT infrastructure. The two-step approach also provides the flexibility to identify future processes concerning an appropriate KM system and to identify practical adaptions of the existing IT landscape. Originality/value – The suggestion of a newly developed method to identify and assess knowledge intensive IT systems – what includes hard- and software – within an organisation. The results of the method can be used to develop recommendations to improve the conceivably of already existing KM or to originate an organisational KM as well as to enhance the existing IT landscape. This includes in particular the consideration of the processes in which knowledge is generated, stored, used and shared. Practical implications – The identification, utilization and harmonization of KM intensive systems can be a substantial advantage during the implementation or enhancement process of KM for two reasons: First, the important and implicitly for KM purposes used systems are identified and evaluated before the inception of the organisational KM. Second, the knowledge management orientation of the approach allows reducing both, the complexity and the variety of IT applications within an organisation.en
dc.identifier.urihttps://dl.gi.de/handle/20.500.12116/34996
dc.language.isoen
dc.publisherTUDpress
dc.relation.ispartofWorkshop Gemeinschaften in Neuen Medien (GeNeMe) 2016
dc.subjectImplementierung von Wissensmanagement
dc.subjectIdentifizierung von IT-Anwendungen
dc.subjectBewertung von IT-Anwendungen
dc.subjectIT-Optimierung
dc.subjectIT-Analyse
dc.titleTwo Steps to IT Transparency: A Practitioner’s Approach for a Knowledge Based Analysis of Existing IT Landscapes in SMEen
dc.typeText/Conference Paper
gi.citation.endPage25
gi.citation.publisherPlaceDresden
gi.citation.startPage13

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